The Olin T. Binkley Baptist Church in Chapel Hill, North Carolina is seeking a full time Church Administrator! The job description is below. To apply, please send a cover letter and resume to office@binkleybaptist.org.
Summary
The church administrator is responsible for managing the business affairs of the church and working with church members and staff to achieve the church’s mission to build a compassionate and joyful community, freely exploring spiritual paths, and pursuing justice and peace in the way of Jesus. The person in this position will be extending the ministry of Binkley Baptist Church to our employees, our members, and the surrounding community.
Financial Management
- Maintain church financial records electronically, including contributions, fees, gifts, expenditures, and payroll.
- Ensure that back-up copies of electronic records are created, filed, and maintained with each budget update, quarterly or more often as needed. Experience in using PowerChurch online software highly desirable.
- Assist Finance Committee in developing annual budget.
- Prepare Binkley Church checks for signature / electronic transfers by authorized personnel.
- Schedules all building use, the billing of building user fees, payments, and recording. Prepare monthly and annual reports for Building Use Committee.
- Maintain accounts paid ledger including verification of invoices, preparation and distribution of checks / electronic payments and posting.
- Complete monthly bank and credit card reconciliation reports along with quarterly Binkley Endowment Fund adjustments.
- Prepare sales tax refund reports for signature by Chair of Finance Committee.
- Develop proposed annual office budget.
- Review and process all requests from insurance carrier including annual workers compensation audit for Binkley Church.
- Maintain all employee payroll and benefits records including vacation, sick leave, Flexible Spending Plans, and Ministers and Missionaries Retirement Boards retirement programs.
- Assist Treasurer, Financial Secretary, Budget Director, Chair of Finance Committee, and Building Use Chair as requested.
- Work with the appropriate committees in planning and promoting the annual church stewardship campaign and capital fund drives.
- Assure all tax reports (941, W–2) are promptly paid and timely filed.
Personnel Management
- Supervise the positions of Sexton and Receptionist in accordance with Binkley’s personnel policies, practices, and procedures.
- Periodically reviews wage and salary structures, personnel practices and benefits and making recommendations to the human resources committee.
- Assures the church’s compliance with federal and state labor laws.
- Coordinates the vacation schedule
Properties Management:
- Supervise the Church Sexton.
- Develop and administer policies and procedures concerning the use of all church properties, and facilities in conjunction with the Building Use Committee.
- Work with staff and organizations in coordinating the assignment of classrooms and church facilities for meetings and activities. Responsible for the church master calendar for both internal and external users of the property.
- Evaluate periodically the insurance needs of the church and reporting to the Finance Committee.
- Oversee the security of the church including managing the security system.
- Maintain an inventory of church property and equipment.
Office Management:
- Gives general direction to the operation of the church office and supervise the office personnel as assigned.
- See to the maintenance of all office equipment and computer systems.
- Assure that proper computer backup is routinely maintained.
Administer the church office budget and building and grounds maintenance budget, including utilities and contract services.
Education
A bachelor’s degree in business or a related field or equivalent experience preferred.
Experience
At least 2 years’ experience at a church, nonprofit, or for profit organization with a budget of similar size ($750,000+) and complexity.
Demonstrated Skills/Abilities
- Proficient in double-entry and fund accounting, accounting, bookkeeping, use of online giving platforms such as Venmo and Zelle, and computer skills.
- Communicates effectively. Professional demeanor when interacting with church members, staff, volunteers, and the public.
- Well-organized and efficient in creating and maintaining financial records.
- Maintains confidentiality regarding pledges and contributions.
Knowledge of computer systems, including word processing, electronic communication software, membership software, and financial reporting and accounting software.